Town of Barre
	Board Meeting
	 June 14, 2017
					
Present:	Supervisor Mark Chamberlain
		Councilman Richard Bennett	 
		Councilman Lynn Hill 
		Councilman Larry Gaylard 
		Councilman Tom McCabe,	Excused  		
		
Others present: Maureen Beach, Town Clerk; Lee Preston, Bookkeeper; Lance Mark, Town Attorney; Robin Nacca, Ben Yazman, Seam Pogue, Kirk Mathes.

Meeting was called to order at 7:05pm by Supervisor Chamberlain with the salute to the flag.

					Minutes	
The minutes for the May, 2017 Town Board meeting and a Special Board Meeting were submitted and approved. 

SUPERVISOR'S FINACIAL REPORT    
	REVENUES: Total receipts for the month were:   2,578.45
	EXPENSES: Total expenses for the month were:  29,345.13

HIGHWAY SUPERINTENDENT REPORT
Water samples and readings appropriated, stake out request completed, maintain and repair equipment as necessary, sign repairs completed, began 4-10 hour day work week. Pumphouse generator set, electric panel switched, gas lines run. Auction items delivered to Palmyma, Hot patching in process, Park, Town Hall, Fire hall, and Cemeteries mowed. Test holes dug for Water District #8, Reinstalled 1 section of pipe on Delano-Steele Road due to heavy rains. Mixed salt, installed 4 driveway pipes on Transit Road that were collapsing, Hemlock Ridge Road cut shoulders, mowing roadsides in process, Shared services with Orleans County highway, Town of Murray, Town of Gaines, Town of Elba, Town of Oakfield.

TOWN CLERK'S REPORT					
The monthly report was submitted to Supervisor Chamberlain at the meeting, along with the check for the local share. 

ASSESSOR'S REPORT
No Report
Town Board/Town of Barre
June 14, 2017 
Page 2

ZONING OFFICER'S REPORT
Quarterly Report: 
2 items to the Zoning Board:
	Preston – 12919 Hemlock Ridge Road
	Legion of Christ – Drake Island Road
3 Special Use Permits were approved by the Town Board:
   Heritage Wind – a MET Test Tower – 94.1-1-58.2
   Heritage Wind – a MET Test Tower – 106.-1-32
   Heritage Wind – a MET Test Tower – 96.-1-45
9 building permits to date, 3 pole barns, 3 sheds/storage buildings, a re-roof, a remodel, and a barn demo.
Complaints on: 13455 Allis Road, 4227 Oak Orchard Road and 4645 Oak Orchard Road.

BILLS
	General Funds		#273-310				 19,917.20	
	Highway			#311-329				 65,564.72
	Barre Water 	     #288,330-333			  3,958.93
	Barre Water #8		#334					     39.20
										 89,480.05
PAY BILLS
RESOLUTION #30		Pay Bills	                                                    
Larry Gaylard made a motion to approve and pay the bills, seconded by Lynn Hill. Vote 4-0, passed.

REPORTS:

BOOKKEEPER/BUDGET REPORT 
			Account     				Fund Balance
		General Fund					$250,241.70
		Highway Fund					 477,050.61 	      
		Water Dist. #1 Oper.   			 242,469.96	                
		Water Dist. #2 Oper. 			  -6,154.14
		Water Dist. #3 Oper. 			 -16,961.06 	         
		Water Dist. #4 Oper. 			  -2,864.89		
		Water Dist. #5 Oper.			 -15,152.11
		Water Dist. #6 Oper			       31,173.85
	     Water Dist. #7 Oper			       15,319.26 
		Water Dist. #6 Cap.				  -7,442.83
		Water Dist. #7 Cap.				  94,913.75	
		Water Dist. #8 Cap.				  31,243.04

Town Board/Town of Barre
June 14, 2017 
Page 3

NEW BUSINESS   

Water District #9	
The petitions for Water District #9 have been submitted, the percentages are: total names of residents – 60%, total value of district – 65%, total number of houses – 68%, total value of all homes – 61.5%, and value of owner occupied homes – 59%. The Town Board of the Town of Barre has accepted these petitions, therefore, 
Lynn Hill made a motion to pass the following resolution, seconded by Larry Gaylard. Vote 4-0, passed. 
RESOLUTION #31			Order for Public Hearing/WD#9
At a meeting of the Town Board of the Town of Barre, County of Orleans, State of New York, held at the Town Hall, West Barre Road, in said Town on the 14th day of June, 2017.
WHEREAS, a resolution was unanimously adopted by the Barre Town Board on _June 14, 2017,  to engage the services of CHATFIELD ENGINEERS, P.C.  of  2800 Dewey Avenue, Rochester, New York 14616, to determine the cost and feasibility of a proposed water district within the Town of Barre covering the following roads within the Town of Barre:
	Gray Road between Hemlock Ridge Road and Eagle Harbor Road;
	Hemlock Ridge Road between Gray Road and Eagle Harbor Road;
	Maple Street between Pine Hill Road and Kams Road;
	Pine Hill Road between Gray Road and Maple Street.
WHEREAS, pursuant to said resolution, the New York State licensed engineering firm of CHATFIELD ENGINEERS has completed its map, plans and engineering report of said proposed water district in such manner and detail as is satisfactory to the Barre Town Board; and
WHEREAS, a petition for formation of Town of Barre Water District No.  9 was filed with the Town of Barre Clerk, which petition was signed by real property owners situate within the proposed district owning at least 50% in the aggregate of the assessed valuation of all the taxable real property of the proposed district, and signed by the resident owners owning taxable real property   aggregating at least 50% of the assessed valuation of all the taxable real property of the proposed district owned by resident owners, as shown on the latest, completed assessment-roll of the Town, and 
	WHEREAS, the petitions were otherwise in compliance with Section 191 of the Town Law; and 
WHEREAS, the Barre Town Board now desires to proceed with the steps necessary by law for the formation of a proposed water district within the Town of Barre to be known as Water District Number 9; and
WHEREAS, said map, plans and reports have been duly filed with the Town Clerk of the Town of Barre on January 16, 2017, and are available for public inspection during normal business hours of the Town, and 

WHEREAS, prior to the publication of this Order, the Town Board has caused to be filed for public inspection with the Barre Town Clerk, a detailed explanation of how the estimated cost of hook-up  fees, and the cost of the district to the typical property was computed. 
NOW, on motion of _Lynn Hill__ seconded by _Larry Gaylard_, all members present voting in favor thereof, it is
Town Board/Town of Barre
June 14, 2017 
Page 4

NEW BUSINESS  Con’t 

(Water District #9     Order for Public Hearing/WD#9)

FOUND, ORDERED AND DETERMINED that the boundaries of the proposed Town of Barre Water District Number 9 are as follows: SEE SCHEDULE “A” ANNEXED HERETO, and it is
FOUND, ORDERED AND DETERMINED that the improvements proposed consist of the installation of approximately 27,000 linear feet of 8” water main, valves, hydrants, and appurtenances along the various roads set forth above.  The proposed Water District will connect to the existing water mains in the Town of Barre Water District No.  5 on Hemlock Ridge Road west of Eagle Harbor Road and at the intersection of Gray Road and Eagle Harbor Road as well as Water District No.  8 at the intersection of Mix Road and Kams Road.
The Town of Barre receives its water from the Village of Albion. The source of the water for the Village of Albion is Lake Ontario. The cost of water charged to the Town of Barre by the Village of Albion is currently $2.96 per 1,000 gallons. It is anticipated that the Town of Barre will charge property owners and residents of proposed Water District No.  9 the amount of $ 5.00 per 1,000 gallons to cover the cost of purchasing water and associated operation and maintenance of the system; and it is further
FOUND, ORDERED AND DETERMINED that the method of proposed assessment within Water District Number 9 shall be on a benefit basis, except for those parcels, if any, that are exempt from assessment under the Agricultural and Markets Laws of the State of New York; and it is further
FOUND, ORDERED AND DETERMINED that the total (maximum) estimated cost of constructing the proposed water district is $ 1,201,000.00 of which $ 500,000.00  would be derived from a United States Department of Agriculture (USDA) Rural Development Direct Grant.  The approximate balance of  $ 701,000.00 would be financed in the form of loans from the USDA Rural Development Agency or the New York State Drinking Water Revolving Fund, or bond anticipation notes and bonds issued by the Town of Barre.  Any bonds required to be issued by the Town for construction of the project would carry a 38-year repayment term at an estimated interest rate of 3.0 %, and it is further
FOUND, ORDERED AND DETERMINED that the estimated cost to the typical property (including a typical one family home, there being no known two-family homes) within the proposed district is as follows: a.  Estimated Debt Service per parcel of typical property (assumes $ 500,000.00  USDA Rural Development grant) per year per parcel* $ 677.52. b. According to the computations of Chatfield Engineers, it is estimated that water usage would average 6,904 gallons per day for the District, and that the estimated number of non-exempt parcels within the district is 46  (EDU’s).  Non-exempt vacant land and land without a residence will be counted as one-half of a parcel. The average water usage per household is projected to be 60,000 gallons per year computes to 164 gallons per day per household at a cost to the typical family unit of  $ 0.835 per day at the current estimated usage charge of $5.00 per 1000 gallons of water, for a total annual cost of $ 300.00 per typical residential property which includes one-family households.  Usage will naturally vary depending upon household size and other utilization factors. Vacant parcels will only incur the charge for debt service.  The current estimated existing population in the proposed district is 105 persons, and estimated future population (assuming a 10% growth over 20 years), would be 116 persons.
Town Board/Town of Barre
June 14, 2017 
Page 5

NEW BUSINESS  Con’t 

(Water District #9     Order for Public Hearing/WD#9)

	In addition, each benefitted parcel will be charged $15.00 per quarter, or $ 60.00 per year to cover future water storage tank painting. 
    ___________________________________________________________________
 		     Total Cost to Average Residential User per year:  		$1,037.52
* Assumes annual amount of interest and principal for 38 parcels paying on 38-year bond at 3.0%.
	In addition, hook up fees for a water  meter would cost $ 307.00, and hook up from the water main to the property is estimated at 100 linear feet times $10.00 per linear foot: $1,000.00, and
Internal plumbing (est.) $150.00 for a total estimated costs for the average residential user in the first year of $ 2,187.52, and it is further
	FOUND, ORDERED AND DETERMINED that a public hearing shall be held by the Town to hear all persons interested in the subject of this Order and the State Environmental Quality Review (SEQR) for the proposed district project, which public hearing shall be held at 6:00 PM on _June 29, 2017 at the Barre Town Hall, 14317 West Barre Road, Albion, New York, and the Town Clerk is hereby directed to cause notice of this Order and the public hearing to be published in the Batavia Daily News, the official newspaper of the Town of Barre on one (1) occasion at least ten (10) days and not more than 20 days prior to the date of said hearing, and the Town Clerk shall further cause a copy of this Order to be posted on the signboard of the Town within such time limits, all as prescribed under §193 of the Town Law of the State of New York; and it is further
FOUND, ORDERED AND DETERMINED that a copy of this Order be attached to and made a part of the minutes of the Town Board of the Town of Barre.

RESOLUTION #32		Work Place Violence Prevention
Larry Gaylard made a motion to adopt the following resolution, Lynn Hill seconded. Vote 4-0, passed.
WHEREAS, the Town of Barre is committed to the safety and security of its employees; and
WHEREAS, workplace violence may present a serious occupational safety hazard to our agency, staff and clients;
THEREFORE, BE IT RESOLVED that the Town  Board of the Town of Barre hereby adopts a Workplace Violence Policy designed to meet the requirements of New York State Labor Law Article 2 Section 27-b and puts forth the following Workplace Violence Prevention Policy Statement: Workplace Violence is defined as any physical assault or act of aggressive behavior occurring where a public employee performs any work-related duty in the course of his or her employment including but not limited to an attempt or threat, whether verbal or physical, to inflict physical injury upon an employee; any intentional display of force which Would give an employee reason to fear or expect bodily harm; intentional and wrongful physical contact with a person without his or her consent that entails some injury; or stalking an employee with the intent of causing 
Town of Barre/Town Board
June 14, 2017
Page 6

(Resolution #32 Con’t   Work Place Violence Prevention Con’t)

fear of material harm to the physical safety and health of such employee when such stalking has arisen through and in the course of employment. Acts of violence against any of our employees where any work related duty is performed will be thoroughly investigated and appropriate action will be taken, including involving law enforcement authorities when warranted. All employees are responsible for helping to create an environment of mutual respect for each other as well as clients and Visitors, following all policies, procedures and practices, and for assisting in maintaining a safe and secure work environment. This policy is designed to meet the requirements of New York State Labor Law Art. 2 §27-b and highlights some of the elements that are found within our Workplace Violence Prevention Program. The process involved in complying with this law includes a workplace evaluation that is designed to identify the risks of workplace violence to which our employees could be exposed. Authorized Employee Representative^) will, at a minimum, be involved in: evaluating the physical environment; developing the Workplace Violence Prevention Program; and reviewing workplace violence incident reports at least annually to identify trends in the types of incidents reported, if any, and reviewing the effectiveness of the mitigating actions taken. All employees will participate in the annual Workplace Violence Prevention Training Program. The goal of this policy is to promote the safety and well-being of all people in our workplace. All incidents of violence or threatening behavior will be responded to immediately upon notification. All personnel are responsible for notifying the contact person designated below of any violent incidents, threatening behavior, including threats they have witnessed, received, or have been told that another person has witnessed or received. 
Designated Contact Person: Maureen Beach		Dale Brooks

RESOLUTION #33		Sexual Harassment Policy
Richard Bennett made a motion to adopt the Orleans County Policy for Sexual Harassment, seconded Larry Gaylard. Vote 4-0, passed.
The policy in its entirety is on file in the Town Clerk’s Office.

RESOLUTION #34		Anti-Discrimination Policy
Richard Bennett made a motion to adopt the Orleans County Policy for Sexual Harassment, seconded Larry Gaylard. Vote 4-0, passed.
The policy in its entirety is on file in the Town Clerk’s Office.

Town of Barre/Town Board
June 14, 2017
Page 7

RESOLUTION #35			Audit of Court Records
Richard Bennett made a motion to accept the report given by Councilman Gaylard, seconded by Lynn Hill. Vote 4-0, passed. All court records and receipts are in order.

RESOLUTION #36		Executive Session
Larry Gaylard made a motion to go into Executive Session for discussion regarding the potential litigation, seconded by Richard Bennett. Vote 4-0, passed.

CORRESPONDENCE AND DISCUSSION:

SUPERVISOR'S/LEGISLATOR'S MEETING
The next meeting of the Orleans County Association of Municipalities will be June 27, 2017 at Tillman’s Village Inn at 6:30pm. Paul Gister from National Gris will speak on LED lighting.

Larry Gaylard made a motion to adjourn, seconded by Lynn Hill seconded. Meeting Adjourned at 8:30pm

Meeting adjourned at 8:30pm 

Respectfully submitted, 

Maureen Beach, Town Clerk